Operations Manager/Bookkeeper Position Open

Friends In DeedJOB TITLE: Operations Manager/Bookkeeper
LOCATION: Pasadena, CA
REPORTS TO: Executive Director, FID
DATE: May 2015
HOURS: 35 – 40 per week
RATE: $38,000 – $42,000

Friends In Deed (FID-www.friendsindeedpas.org)  is an interfaith collaborative dedicated to meeting the many needs of the most vulnerable residents of greater Pasadena, including homeless and at risk individuals, women and children. Friends In Deed meets the needs of their clients by leveraging dedicated staff and many volunteers. Their programs include a community food pantry that serves nearly 400 households each month, a bad weather shelter that provides safety, food and shelter to those in need, a women’s room where at risk women can receive health services and do laundry, and prevention services and support for the homeless.

This role is responsible for managing the business and finance operations of FID, including individual, church, foundation and grant funds. This position reports to the Executive Director, FID.

• Manages all accounting and payroll functions for the facility, including but not limited to preparation of checks, invoicing vendors, deposits, and payroll transactions
• Prepares financial schedules and reports as needed
• Generates 1099’s for clients and other government forms
• Assists with audits and manages account reconciliation and grant invoicing
• Generates (or produces or creates) government and foundation budgets for proposal and reporting
• Develop and maintain the investment policy, insurance and liability policies and annual audit in coordination with the Board Treasurer
• Primary liaison with suppliers, vendors and banks
• Maintains donor database, enters all donations and manages timely acknowledgements and reporting as needed
• Oversees donor mailings, updates email and mailing lists, and prepares tax notices for all donations
• Oversees office supplies and maintenance of all other office equipment, including back up of all data and donor information
• Manages purchasing process and vendor relationships
• Assists with Human Resources issues for staff and maintains employee recordkeeping
• Maintains inventory on all facility equipment, facilitates staff training and review on financial systems
• Provides overall support to the Executive Director, including general administrative tasks, communicating with staff, partnering organizations and community organizations
• Maintain the confidential nature of all clients and company proprietary and privileged information used or observed in the course of performing job duties
• Perform other related duties as needed
• High school diploma, Bachelor’s degree preferred or relevant experience
• 3-5 years of office management, bookkeeping, accounting or relevant experience within a non-profit organization
• Excellent interpersonal, communication and team-building skills
• MS Office including Microsoft Word, Excel, Outlook and PowerPoint preferred; knowledge of QuickBooks required
• Excellent written and oral communications and interpersonal skills.
• Demonstrate critical thinking, problem solving skills and independent judgment.
• Experience operating in an environment that stresses individual accountability balanced with team-based performance.

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